Annual HOA Meeting Wednesday May 22 @ 7:00PM Clubhouse
Southampton is pleased to announce a special guest at this year's annual HOA meeting, which takes place on Wednesday, May 22, at 7:00 in the clubhouse. Victoria Nwasike, the Chair of South Charlotte Partners, a local group that advocates for the south Charlotte area including Ballantyne, will be present to speak about and listen to your comments regarding the challenges associated with the increased development of the Ballantyne area, particularly around Ardrey Kell. More information about South Charlotte Partners is located at https://southcltpartners.org/. This is another great reason to attend Wednesday's meeting, in addition to the annual HOA board elections to be held.
Southampton is pleased to announce that renovations and repairs of the clubhouse facilities for 2019 have been completed. Those of you who have rented the clubhouse or used the pool in the last few weeks may have noticed the changes. You can see how much brighter the restrooms look due to the new lighting and paint. The renovations and repairs included:
New, energy saving LED lighting in the restrooms, clubhouse exterior, lifeguard station, storage room, and clubhouse kitchen;
New drywall in clubhouse areas found to have moisture and/or other damage;
New paint in the bathrooms and clubhouse interior;
New bathroom stalls;
Quartz countertops and new sinks, trash cans, and soap dispensers in the bathrooms;
Two new contractor-grade toilets in the men's bathroom;
Grout cleaning and floor resealing in the bathrooms and clubhouse interior;
New paint on the exterior doors in the pool entrance hallway;
Sanding and repainting outdoor trash cans on the pool deck;
Pressure washing of the clubhouse exterior; and
Repairing the outdoor shower.
Here are photos showing before and after the clubhouse restroom upgrades:
Also, we are working on the replacement of the broken playground slide. The part takes two months to arrive from China and will be installed as soon as possible after it arrives. We apologize for the delay and ask for your patience during this time.
Our community could use someone like you! Please consider stepping up to help out the neighborhood that you live in! Below is a sketch of what it is like to serve on the ARC, HOA Board, and Neighborhood Watch.
ARC Committee - Members receive requests from neighbors that want to make changes to their properties (adding a fence, an addition to their house, roofing changes). The members review the request and makes sure that it follows the guidelines of the community. The members vote whether to approve the request from the homeowner. Most of the work is done via email, but sometimes a ride-by is also in order to view the subject property.
HOA Board - Serving on the HOA board is a great way to give back to your community. Being a member of the board requires attending the HOA public meetings which are held about every two months and last about 90 minutes. These meetings are a way for homeowners to interact with the board to present concerns or ideas that may benefit the community. Below are some common responsibilities for board members:
running the neighborhood and making sure that the homeowners dues are spent wisely
working closely with the management company which handles the day-to-day operations and financial accounting of the neighborhood
discussing ideas that could benefit the community, concerns from neighbors, or issues that may arise from special circumstances. There may be additional meetings for Board members to discuss community business as issues arise.
delegates tasks to each other to see that issues are addressed and taken care of in a timely manner.
The majority of the work is done through emails and the bi-monthly public meetings. Each year an election is held, where any homeowner can run for a seats on the board. However, in most cases, there is usually not enough interest at the annual meeting to have a quorum (~40 homeowners must attend) which is needed to have the election. The board can vote to appoint anyone to fill any vacancies between the election cycle. The board President and Vice-President will probably spend an average of 5 hours a week dealing with board related matters. The other positions usually require only 1-2 hours a week on average.
Neighborhood Watch The neighborhood watch committee is a group of neighbors that keep a watchful eye out for suspicious activity in the neighborhood and communicate that with the other members of the group, the HOA board, and when necessary informing the entire community. The HOA board also communicates with the Neighborhood Watch members to inform them of any issues that are happening (ie. trespassers at the pool, vandalism, loitering, etc.) in the neighborhood.
If you are interested in helping out we could really use your help. Contact pam@superioram.net for more information
Inspection Reminders
Every month, the entire neighborhood is visually inspected by our management company to make sure the community maintains an attractive appearance. Here are a sample of the common issues that have been found from the latest inspections:
Trash cans must be stored in a place that is hidden from view from the road.
Removing or repairing broken screens
Mowing needs to be performed
Edge along curbs and sidewalks
Spray for weeds in road in front of your home
Signage or anything other than curtains/blinds are not permitted in the windows
Call 311 for street lights that remain ON or OFF
Holiday decorations need to be removed in a timely manner after the holiday season has passed.
Trim branches and bushes that overhang sidewalks. Nothing should impede people's use of the sidewalks.
Superior Association Management, LLC P.O. Box 2427 Huntersville, NC 28070 (704) 875-7299 – office (704) 875-7177 – fax www.SuperiorAM.net
"Pursuant to N.C.G.S. Section 7A-38.3F, the association is required to notify its members yearly that members and the association may request voluntary mediation of any dispute with the association arising under the North Carolina Planned Community Act, or under the association's declaration, bylaws, or rules and regulations, other than a dispute relating solely to the failure to pay dues or assessments. Either party can decline to engage in mediation for any reason. The procedure for requesting mediation is set forth in the statute."
2019 Upcoming Events Pool will be open daily beginning Saturday May 25
Weekdays while CMS is in session May 28 thru 31, June 3 thru 7 1PM - 5PM daily
Pool Party Saturday June 1st 1PM - 4PM
Swim At Your Own Risk (SAYOR) Beginning May 15, 2019
Due to popular demand, the swim at your own risk program will be back this pool season. For those of you that may not be familiar, this grants access to the pool starting at 6:30 am for those of you that would like to get some early morning laps in before work. As the program’s namesake, this is at your own risk as there will not be lifeguards present until normal pool hours.
If you would like to take advantage of this program, please complete the release form and return it back to Superior Management. Swim at your own risk form - 2019 Season (pdf) You will be notified when your pool fob is activated for early morning access.
Respectfully, Southampton HOA
New Homeowner Portal Available
Superior Association Management, LLC has partnered with a new bank. They are very excited to announce that they implemented a new Accounting software over the Labor Day Weekend. The new software and new bank will now be integrated, allowing owners to see their balances and make payments from the owner portal. Information will be sent with your Quarterly Statement but in case you pay early here is some information regarding updating your payments. Also please note this is a NEW system and you will need to Register again as the old logon will not work.
If you use online bill pay you will need to update the mailing address. See details below.
Superior Association Management in conjunction with Accounting Integrators and Premier Bank will provide the following methods of payment:
Online Payments: You will be able to make online payments using either e-check or credit cards. To make your payments, please go to our website at www.superioram.net. This is a NEW system and has been specifically designed to allow you the convenience of making your payments online and accessing your account information. On your first visit to the website, you will need to register. Simply click on the “click here to pay your bill” then follow the directions to the “Register” button and complete the information required. Your email address is your Login ID and a password will be sent to you by email. Once you receive a password, you will be ready to make online payments. You have to create a new logon if you have used the online payment system before.
Online Recurring Payments: Our website also allows you to set up automatic recurring payments. To setup your recurring payments, log into your account and then click the Pay Assessments Link. On the Pay Assessments page, you can choose to set up your recurring payments for echecks or credit card by clicking on the New Recurring Echeck or New Recurring Credit Card link.
If you pay your assessments using an online bill payment service or pay online through your personal bank’s online payment service, you must change the address of the payee for your association in order to ensure your payment is posted promptly.
Oxford/Cambridge HOA c/o Superior Association Management PO Box 1117 Commerce, GA 30529
Please contact Superior if you have any questions regarding these payment options or logging into the website.
Homeowner Tips
Duke Energy Free LED Light Program
Take advantage of a free program that Duke Energy offers to help you transition your home to LED lights. Get 15 free LED lights through their program. Check it our here: https://www.duke-energy.com/home/products/free-leds Pressure Wash Home and Mend Fences
Many homes are in need of pressure washing. Please pressure wash your house and be mindful of the sides and back. Your neighbor's would prefer not to view a mildewed home. Also numerous fences throughout the neighborhood are in need of repair. Please inspect your fence and replace boards or rusted metal wire on split rail fencing.
No Dumping Allowed
Please keep in mind that if your yard borders a common area, no dumping is allowed. There are also fines if debris is dumped in a wetland area. That includes leaves and grass clippings. The city picks up those items every Wednesday. They will also remove branches, sticks, and other green waste as long as the debris piles at the curb meet city guidelines. Call 311 or refer to CharMeck website for details.
Spring Yard Maintenance
Since Spring appears to have sprung early, now is the perfect time to lay down a new layer of mulch or pinestraw in your yard. Also, many mailboxes and red flags are showing signs of aging and rust. Please paint your mailbox if this is the case. All it takes is a $7 can of black Rustoleum spray paint to do the job. Mailbox flags are easy to install and can be purchased at Lowe's or Home Depot.
Changes To Your Home Or Property
If you are installing a fence, shed, outdoor wall, patio, painting your shutters/front door, or making any changes to your house, mailbox, or property please consult the CC & R's for protocol and restrictions. You first must fill out a form and submit to the Architectural Committee for review. Work can begin only after it has received written approval. All of this information and forms can be found on Southhampton's website.
Dead bushes or trees
If you have dead bushes or trees in your yard, please remove and replace this Winter/Spring. The hardest hit ornamental bushes have been Indian Hawthornes. Many have died off in homeowner's front yards. To avoid the violation process, please address this issue.
Leash Law
The City of Charlotte and Mecklenburg County have strict leash laws that apply to all animals except cats (see the nuisance animal section for laws pertaining to cats).
Animals must be on a leash, contained within a fence or an operable and marked invisible fence. The invisible fence company should give owners a sign to place at the mailbox to indicate that there is an invisible fence present.
An animal may be loose in its own yard if there is an adult (18 years or older) immediately next to the animal and the animal responds to direct verbal commands of the person.
ALL dog owners that take their dogs for walks in their neighborhoods and/or in public parks (not designated as a dog park) are required to keep their dogs on leash and under physical restraint at ALL TIMES. Please note that having the leash in your possession and not attached to the dog is not considered having the dog on a leash and you will still be subject to a fine.
All regulations aim to protect the health and safety of our citizens. Please be a responsible pet owner and abide by the law. Violations will be investigated and stiff fines may be applied. Fines range from a $50.00 citation for the first violation and up to a $500.00 citation and permanent seizure of the animal for a fifth violation.
To report an animal at large, please call 311. Please note that it could take up to 4 hours for an officer to respond. Any information about where the owner lives would help greatly.
Mailbox Replacement If your mailbox is in need of replacement, check out Carolina Mailboxes. Remember, you need to submit your request to the ARC committee for any changes to your mailbox.
Volunteers Needed
Would you like to become more involved with your neighborhood?Currently their are openings for neighbors who would like to volunteer and help serve their community in the following committees:
Social Committee - Help plan social events that all of your neighbors can enjoy. Traditionally, these events have included: Pool Parties, Fall Festivals, Coordinate Santa's Visit, 4th of July Parade, and Adult Parties at the clubhouse.
Architectural Review Committee (ARC) - A committee is needed to help process ARC request from neighbors looking to make modifications to their property. Committee members will review requests to insure that they meets specifications outlined in the covenants, codes and restrictions.
