Combining Required Meetings
Traditionally, the Southampton community has held its Annual Meeting to elect new board members in the spring, followed by a separate budget ratification meeting later in the year to approve the upcoming HOA budget.
While these have historically been conducted as two separate meetings, the Board has decided to consolidate them moving forward. Beginning this year, the Annual Meeting and Budget Ratification will be combined into a single meeting, to be held at the clubhouse during the November/December timeframe. Further details, including the meeting date, election procedures, and proxy information, will be provided to all homeowners once the scheduled date has been finalized. Thank you. Southampton could use your help!
Our community could use someone like you! Please consider stepping up to help out the neighborhood that you live in! Below is a sketch of what it is like to serve on the ARC, HOA Board, and Neighborhood Watch.
HOA Board - The 5 person board meets about every 4-8 weeks to handle the business of the neighborhood. Responsibilities of the board range from the management of the pool and clubhouse, working with the neighborhood management company, listening to homeowners concerns, maintaining an attractive standard of property care throughout the neighborhood to insure homeowners' property values are protected, and managing financial resources of the neighborhood. ARC Committee - Members receive requests from neighbors that want to make changes to their properties (adding a fence, an addition to their house, roofing changes). The members review the request and makes sure that it follows the guidelines of the community. The members vote whether to approve the request from the homeowner. Most of the work is done via email, but sometimes a ride-by is also in order to view the subject property. Neighborhood Watch The neighborhood watch committee is a group of neighbors that keep a watchful eye out for suspicious activity in the neighborhood and communicate that with the other members of the group, the HOA board, and when necessary informing the entire community. The HOA board also communicates with the Neighborhood Watch members to inform them of any issues that are happening (ie. trespassers at the pool, vandalism, loitering, etc.) in the neighborhood. Social Committee - Help plan social events that all of your neighbors can enjoy. Traditionally, these events have included: Pool Parties, Fall Festivals, Coordinate Santa's Visit, 4th of July Parade, and Adult Parties at the clubhouse. If you are interested in helping out we could really use your help. Contact [email protected] for more information |
Social Committee Needs Your Help
In order to continue hosting free neighborhood events like Family Bingo, Fall festival, pool parties, Winterfest, etc we need people to volunteer on the committee. We currently have two people on the committee with family obligations preventing them to both be present for events. Without others committed to helping we will not be able to host as many events.
Being on the committee involves coming up with ideas, making orders, set up, be present to run event, shopping, clean up. The most important need at the moment is to co run events the day of the event. Please reach out ASAP so we can get some community events on the calendar. [email protected] HOA Meeting Summary
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